New York Wedding Bands Wedding Music Prep

WEDDING MUSIC PREP

Wedding Date:

Band: 2^ndGroup: 3^rdGroup:

Entertainment: 2nd Entertainment:

Bride: Groom:

IGMC Wedding Planner Hired ? Yes No

Other? Yes No Contact: Phone:

*Do your contract times match required times? Yes No

CEREMONY TIMES: From: to:
Please specify who is playing ceremony?
Musicians from IGMC band? Musicians from IGMC Group? or different?

Arrival Music:

Wedding Party Processional:

Bridal Processional, if different from above:

Recessional:

COCKTAIL HOUR: From: to:

Please specify who is playing cocktail?
Musicians from IGMC band? Musicians from IGMC Group? or different?

WEDDING RECEPTION: From: to:

*Special Dances

First Dance:	Artist:
Choose One: Alone Invite Bridal Party ½ thru Invite Guests ½ thru
Bride/Father Dance:	Artist:
Groom/Mother Dance:	Artist:

*Traditions

Blessing?	Yes No	Relation:
By (Name):
Toasts?	Yes No	Relation:
Names:
Cake Cutting?	Yes No
Bouquet toss?	Yes No
Garter?	Yes No
Are you giving away centerpieces?	Yes No

*Introductions
Parents of Bride: and
Parents of Groom: and

Introduce Bridesmaids and Ushers (First Names Only) ? Yes No

Bridesmaids:		Groomsmen:
	escorted by
	escorted by
	escorted by
	escorted by
	escorted by
	escorted by
	escorted by
	escorted by

Introduce Flower Girl and/or Ring Bearer?			Yes No
Flower Girl:		Ring Bearer:
Introduce Maid/Matron of Honor and Best Man?			Yes No
	escorted by
Introduce Bride and Groom?			Yes No
How?

See Your Band's Repertoire

*Favorite songs from Band Repertoire:

Song: Artist:

*Songs you do NOT want band to play:

Song: Artist:

*Please Select the styles of music below which are your preference for your event:

Ballroom	Jazz	Swing	Big Band
R&B	50’s Pop	60’s Rock	60’s Motown
70’s Disco	70’s Funk	80’s Dance/Top-40	90’s Dance/Top-40
Current Hits	Dance Today	Group Dances	Standards
Latin	Reggae	Calypso	Brazilian
Hebrew/Jewish	Irish	Italian	Other:

VENUE

Name of Reception Site:
Address Of Wedding Venue:

City: State: Zip: Main Phone Line:

(Main switchboard answered on weekends in case managers line is in v-mail)
Catering Manager: Telephone: Ext:

*Load-In Address for Musicians:

*Band Parking Details:

Parking will be prepaid.
You will reimburse Band Leader for all parking stubs.
Band can submit parking stubs for validation.
Will band need to submit license plate information? Yes No

Parking Address for Musicians:

*Travel Directions *

ONLY NEEDED OUTSIDE OF NEW YORK CITY!*

Be as detailed as possible - every turn, landmark etc. If there is a pre-printed form from the caterer, please include it. Please type the directions in a large font so that they can be read while driving and make them as simple and clear as possible. Please remember that directions from Map Quest or other computer web sites, are not always accurate and could cause a musician to be late.

*Reminder Directions Attached: Yes No

• Please indicate mileage for each road/turn: Done? Yes No
• Please include exact mileage if out of New York City. (This is critical as a mistake could mean a musician is late to your event):
• Please Include travel conditions/traffic patterns out of New York City to ensure the musicians are on time.
• Band will default and follow all instructions from the catering manager. Done? Yes No
• Remember address and instructions re: stubs etc… Done? Yes No
* Parking accommodations for each musician in the band must be made available. *
* Get all of these instructions approved by your catering manager before sending to IGMC.*

*Feeding the Band: Arrange with caterer to feed band at BEGINNING of dinner so the band can start playing before the guests have finished their meals. Done? Yes No

*Band Payment: Band must be paid, in CASH, prior to beginning of performance. Who will Band Leader collect payment from?
(Name of Contact) Relation:

*Note to the band: